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My conference in France metropolitaine

 

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Name of my conference
Name of organizer or company
Where does the event take place?
How many days does the event last?
How many guests are expected
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Upstream organization

Upstream organization is the moment when most of the emissions are likely to be defined. It is also when the participants choose their means of transportation and accomodation. Therefore, be sure to do everything possible in order to reduce greenhouse-gas emissions at the origin :

  • It is really necessary to move so many participants? Today, there are efficient means of communication that can prevent remote trips: videoconference, webconference...
  • Optimizing the trips: instead of organizing only one international conference in a signle place, can't there be several regional ones?
  • Choosing the place of the event: in order to minimize the participant's trips in the area, it is best to choose the place of the event neartransportation infrastrucutres (train station, airport) and easily accessible with public transportation.
  • Communication your will to reduce the conference's greenhouse-gas emissions is an important step of the process. For instance, you can influence the participants choice of transportation when sending the invitations. Communication allows increasing everyon'e's awarness of the issue.
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Calculation of transportation-related emissions


Individualized calculation : you take control

Quick calculation : estimation based on France's displacement statistics


Choice of the type of event:

Origin of participants Distribution
local
100%

Origine Distribution
local
%
From metropolitan France, expect local
%
Do some participants come from French overseas
departments and territories?
Origin distribution of participants
France %
North America %
South America %
Asia %
Europe %
Maghreb %
Middle East %
Oceania %
Africa %
Total %

Personnalized calculation :


means of transportation personns * km Round Trip
Subway/RER/Trolley
bus
car & motorbike
train
plane, short range (<1000km)
avion, long range (>1000km)

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Trips to the conference

In order to reduce the trips' emissions, the participants can be encouraged to take the least emitting means of transportation

  • By plane : instead of the business class, prefer the tourist class
  • Instead of the plane, prefer the train or carpooling
  • Instead of the car, prefer the train, the bus, or the subway
  • Instead of the taxi, prefer public transportation
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Energy used in the premises

Area of the room (m2)
Season of the year
Type de chauffage
Air conditionning
Generator
Power
kVA or kW
Time on
h

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Reduce the energy consumption at the source...

In France, real estate accounts fort 23% of the country's CO2 emissions for heating and air conditionning:

  • In winter: choose a heating temperature of 19°C. The energy savings are about 7% per degree. In summer, adjusting the temperature between 5 and 7°C below the outdoor temperature is often sufficient and prevents energy overconsumption (source : ADEME)
  • Give priority to a well-insultated room over and energy-consuming room.
  • Choose a room suited to the number of participants and not over-sized.
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Accomodation

Have you/the participants planned accomodation near the conference ?
Share of participants concerned by this accomodation %
Number of nights booked by each particpant (night(s)/guest).

Distance from the accomodation

Do you know the distance between the accomodation place(s) and the event ?

What is the distance ? (km, one way)


Trips between the event(s)

Can you estimate the ratio of each transportation means ?

Walk, bike %
Public transportation %
Car, motorbike, taxi %

Accomodation

Do you know the distribution of the booked hotels' ratings ?

2 stars
%
3 stars
%
4 stars
%
5 stars
%
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Reduce the emissions of local transportation

On the premises, the participants can be encouraged to take public transportation

  • By giving them a bus map or an underground map in the welcome kit
  • By including a book of bus tickets or subway tickets in the welcome kit
  • By organizing shuttles between their arrival place and the place of the conference

Reduce the emissions of the participants’ accommodation

Energy consumption in hotels is directly proportional to the hotel’s rating (source : Accor, 2005 annual report) :

  • 0/1 star: 5000 kWh/room
  • 2 stars: 8000 kWh/room
  • 3 stars: 8 à 15 000 kWh/room
  • 4 stars: 15 à 30 000 kWh/room

There are also other ways to reduce the emissions :

Give priority to hotels with an eco-label : the european ecolabel.

Once the hotel is booked, there are many ways to reduce one’s impact on climate change :

  • Switch off the air conditioning
  • Turn off all appliances at the wall
  • Reduce the use of samples
For more than one-night stays, do not send the sheets and towels to be cleaned  every day, etc.
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Catering : estimate of the number of served meals


Number of breakfasts
Standing buffet, number of people
Number of served meals
Number of packed lunches

Organic food


Is the food made of organic produces ?

What is the weight ratio of organic food in the served meal? (%)


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Eating with the seasons...
In France, farming accounts for 19% of the country’s emissions. They are mainly due to the making of fertilizers, to the machines working the earth, to the digesting and evacuation of the cattle, and to the freight all the way to the final customer. Here are a few basic rules:

  • Suggest local food for the meals
  • Select seasonal meals
  • Give priority to unpackaged food
  • Avoid disposable utensils and excessive packaging, or give priority to recycling.
Whenever possible, give priority to organic food. This kind of food is 30% to 40% less emitting than regular food from the agribusiness. organic bio
  • Replace meat with cereal and legumes. for example you can prepare a less emitting meal referring to the following diagram (NB : emissions by type of foodwithout transportation, source : http://www.manicore.com, Jean-Marc Jancovici) :
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Supplies, printings

Invitations
total equivalents A4 pages
Programs
total équivalents A4 pages
Posters
total équivalents A4 pages
Others
total équivalents A4 pages

Decoration and gifts

Flowers
Unit(s)
Briefcases
Unit(s)
Gifts (pen, keychain...) < 100g
Unit(s)
Gifts (game console, phone) > 100g
Unit(s)
Brochures/Newspapers
Unit(s)

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The intelligent decoration...

Posters, flowers, plants and gifts are always pleasant for the participants. However, their fabrication also has consequences on greenhouse-gas emissions.

  • Printings: ecoconception in communication is the subject of an extremely detailed brochure from the ADEME. The main principles are: space out the page setting, avoid tint areas, choose a standardized format, reduce the number of editions, choose a low basis weight, choose a certified “Imprim’Vert” printer, use vegetables inks, etc…
  • Flower decoration: if you choose to give flowers to the participants or decorate the room with flowers, it is essential to choose seasonal flowers. In winter, growing a carnation in a greenhouse can require up to 1,5 liters of petroleum.
  • Gifts: offering gifts has become something common. Is it really essential? If you absolutely have to offer gifts to the participants, choose useful and reusable gifts, without batteries. To help you in your choice of gifts, you can read the guide des facteurs d'émission de l'Ademe, p116 for free.
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Emissions summuray

Emissions summury for the , organized by in the region. participants are expected during day(s).

The total estimated amount is

0,0 ton(s) of CO2


Details of the emissions

Transportation 0,0 %
Energy of the premises 0,0 %
Local transportation and accommodation 0,0 %
Catering 0,0 %
Supplies and decoration 0,0 %


Zoom on transportation

Subway, RER, trolley 0,0 %
Bus 0,0 %
Car and motorbike 0,0 %
Train 0,0 %
Plane 0,0 %

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